Shipulski On Design

If your day doesn’t start with a list of things you want to get done, there’s little chance you’ll get them done. What if you spent thirty minutes to define what you want to get done and then spent an hour getting them done?  In ninety minutes you’ll have made a significant dent in the most important work.  It doesn’t sound like a big deal, but it’s bigger than big.  Question: How often do you work for thirty minutes without interruptions?

Switching costs are high, but we don’t behave that way.  Once interrupted, what if it takes ten minutes to get back into the groove? What if it takes fifteen minutes?  What if you’re interrupted every ten or fifteen minutes?  Question: What if the minimum time block to do real thinking is thirty minutes of uninterrupted time?

Let’s assume for your average week you carve out sixty minutes of uninterrupted time each day to do meaningful work, then, doing as I propose – spending thirty minutes planning and sixty minutes doing something meaningful every day – increases your meaningful work by 50%.  Not bad.  And if for your average week you currently spend thirty contiguous minutes each day doing deep work, the proposed ninety-minute arrangement increases your meaningful work by 200%.  A big deal.  And if you only work for thirty minutes three out of five days, the ninety-minute arrangement increases your meaningful work by 400%.  A night and day difference.

Question: How many times per week do you spend thirty minutes of uninterrupted time working on the most important things?  How would things change if every day you spent thirty minutes planning and sixty minutes doing the most important work?

Great idea, but with today’s business culture there’s no way to block out ninety minutes of uninterrupted time.  To that I say, before going to work, plan for thirty minutes at home.  And set up a sixty-minute recurring meeting with yourself first thing every morning and do sixty minutes of uninterrupted work.  And if you can’t sit at your desk without being interrupted, hold the sixty-minute meeting with yourself in a location where you won’t be interrupted.  And, to make up for the thirty minutes you spent planning at home, leave thirty minutes early.

No way.  Can’t do it.  Won’t work.

It will work.  Here’s why.  Over the course of a month, you’ll have done at least 50% more real work than everyone else.  And, because your work time is uninterrupted, the quality of your work will be better than everyone else’s.  And, because you spend time planning, you will work on the most important things.  More deep work, higher quality working conditions, and regular planning.  You can’t beat that, even if it’s only sixty to ninety minutes per day.

The math works because in our normal working mode, we don’t spend much time working in an uninterrupted way.  Do the math for yourself.  Sum the number of minutes per week you spend working at least thirty minutes at time.  And whatever the number, figure out a way to increase the minutes by 50%.  A small number of minutes will make a big difference.

Image credit – NASA Goddard Space Flight Center

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